The contract should include details on the scope of your arrangement, what are the 4 major business organization forms and a complete, signed copy should live in your client file, ready to reference if needed. Before fully transitioning to Quickbooks, perform test transactions to validate that all accounts and settings are functioning correctly. To begin, create a Quickbooks account if the client doesn’t already have one. Before having the client set up QuickBooks Online, having a meeting to establish which types of reporting they need means that you can get them set up on the right version from the outset.
Whether your client has accounting software, like QuickBooks or Xero, or a manual accounting system, you need access to these programs. This gives your clients a better experience, and helps you grow from small business owner to effective team manager as you add more staff. Linking your client’s bank accounts and credit cards to QuickBooks Online is easy. Simply provide all necessary account information when connecting their bank feeds. This allows you to establish a connection between QuickBooks and the client’s bank account to streamline and automate data entry. Once you’ve set up the chart of accounts, you should import the initial set of data and review the output with the client prior to importing several years of data.
Client Onboarding Checklist For QuickBooks Online
Though there are several differences between the tiers, one of the main differences is the advanced reporting and class tracking that is available in the higher QuickBooks Online tiers. If your client does not have a need for these, they can start off at a lower tier, save money, and upgrade later if need be. A signed contract is the first document required for your working relationship to begin.
But if you have a new client that hasn’t been using QuickBooks before, you should have a standard process for making sure that they’re set up correctly in the system. If they’re an established company, you’ll need to make sure that you’re importing all their information from their prior system. If they’re a new business, you’ll want to ensure that they get going on the right foot. At the early stages of your engagement, it’s the client’s responsibility to ensure you have the documentation you need to be as effective as possible.
Sign up for QuickBooks Online Accountant for Free
- Before agreeing to work together, take your time and review the project’s goals, achievements, and processes.
- Handling inventory accounts is a complex process that includes supplier payments, wastage, handling expenses, accrued revenues, and order fulfillment ledgers.
- To make work easier for your team members when onboarding a client, introduce the best collaborative tool that makes communication easier.
- The bank feeds provide a complete picture of the transactions in the bank, although they need to be reviewed for accuracy through regular reconciliations.
For the purposes of this article, onboarding is impairment definition defined as the process of bringing a new client on board, incorporating training and orientation. Whether it’s a small business or a scaled one, financial reports on your client’s operations are also crucial documents for your accounting firm. Information and documentation on prior year tax returns are another essential checklist item. As you welcome a new client and conduct the onboarding process, you might find different documentation requirements for each client type. This article offers a thorough onboarding checklist to keep you ahead of the game and get you everything you need to begin working with your client. Many small business owners find QuickBooks intimidating which is where your bookkeeping services come in.
Your marketing effort and fabulous sales pitch landed you a brand-new client. And you might think this is the most significant moment in the client relationship. However, it’s the onboarding phase that determines the difference between long-term success and an increased client churn rate.
Establish user access and permissions:
Review the project’s details and answer any client questions during the meeting. Gathering information, assigning work to other employees and departments, and keeping track of deadlines through this software is a breeze. As a result, your accounting firm might miss deadlines, which isn’t a good performance indicator.
The choice of subscription depends on the client’s business size and needs. Create professional, branded invoices with custom templates that suit the client’s business style. Linking financial institutions allows for automatic transaction downloads, reducing manual data entry. Use this handy form in your initial new client meeting to establish their needs and identify which QuickBooks solution is right for them.
Onboarding is also when the client gets connected with your team, so it’s essential that everyone within your firm makes a good first impression as well. That’s when they get to see you “walk the walk” from your initial sales pitch. Sales tax rates and rules can change, so it’s essential to regularly update these settings to ensure accurate calculations and cost center definition compliance.